Professionally Drafted · UK Law

Coaching Agreement Templates UK — Professionally Drafted Contracts

Professionally drafted UK coaching agreements for life, business, and executive coaches. Client contracts, cancellation policies, and GDPR forms — structured for your practice.

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Document Templates

Every agreement a coaching practice needs.

Coaching Agreement

Core client contract covering session terms, payment, confidentiality, and scope of the coaching relationship.

Group Coaching Agreement

Multi-client contract for group programmes, workshops, and cohort-based coaching engagements.

Cancellation and Refund Policy

Clear terms for session cancellations, no-shows, and refund eligibility — protects your income.

GDPR and Confidentiality

Client data handling, session notes retention, and confidentiality terms compliant with UK law.

Online Coaching Addendum

Additional terms for Zoom-based and virtual coaching — platform liability, recording consent, and tech failure provisions.

Corporate Client Agreement

Agreement for coaching engagements contracted through an employer or organisation.

Why choose us

Free Templates vs Our Coaching Agreements

Most free templates are generic service agreements. Our contracts are drafted specifically for UK coaches.

Feature Free Template Our Coaching Agreement
Purpose-built for coaching ✖ Generic service terms ✔ Drafted for UK coaches
UK law compliant ✖ Often US templates ✔ Reviewed for 2026 UK legislation
Cancellation and no-show terms ✖ Rarely included ✔ 48h free, full fee under 24h
Group coaching provisions ✖ Not covered ✔ Separate group programme agreement
GDPR data protection ✖ Not included ✔ UK GDPR compliant consent and confidentiality
Online/virtual coaching terms ✖ Not covered ✔ Zoom, recording and tech failure provisions
Corporate client coverage ✖ Individual only ✔ Employer-contracted engagements
Flexible format ✖ PDF only ✔ Word + PDF, edit to fit your brand

What you get

Every template explained

Each document includes a clear overview, the rationale behind it, and a detailed breakdown of every clause.

Core contract

Coaching Agreement

What it is: The primary contract between coach and client, setting out session terms, fees, confidentiality, and scope.

Why you need it: A signed agreement protects your income, defines boundaries, and gives clients confidence in your professionalism.

What's inside: Parties and coach details, programme scope and session format, fees and payment schedule, cancellation and refund terms, confidentiality limits, liability cap, dispute resolution, UK governing law clause.

Group programme

Group Coaching Agreement

What it is: A multi-client contract for group programmes, workshops, and cohort-based coaching.

Why you need it: Group dynamics require different terms around shared confidentiality, payment splits, and cancellation rules for individual vs group sessions.

What's inside: Group size and format, shared confidentiality obligations, individual and group session terms, pro-rata refund rules, late joiner provisions, code of conduct for participants.

Policy

Cancellation and Refund Policy

What it is: Standalone policy covering session cancellations, no-shows, and refund eligibility for every coaching engagement.

Why you need it: A written policy eliminates disputes over missed sessions and protects your calendar from casual cancellations.

What's inside: Minimum notice period (48h), late cancellation fee (full session), no-show policy, block-session expiry, refund windows, exceptional circumstances clause.

Compliance

GDPR and Confidentiality

What it is: Data handling and confidentiality terms compliant with the UK GDPR and Data Protection Act 2018.

Why you need it: Coaches hold sensitive client information. A proper GDPR clause demonstrates compliance and reassures clients, especially executives.

What's inside: Lawful basis for processing, session notes retention period (24 months), data subject access rights, confidentiality obligation, limits to confidentiality (safeguarding, crime), ICO registration reference.

Addendum

Online Coaching Addendum

What it is: Additional terms for coaching delivered via Zoom, Teams, or other virtual platforms.

Why you need it: Remote coaching introduces platform liability, recording consent issues, and tech failure scenarios not covered by a standard agreement.

What's inside: Platform disclaimer, recording consent checkbox, tech failure rebooking policy, virtual environment requirements, international client jurisdiction note.

Corporate

Corporate Client Agreement

What it is: An agreement for coaching paid for by a client's employer or organisation.

Why you need it: Corporate engagements involve three parties (coach, employee, employer) and need specific terms around reporting, feedback, and payment.

What's inside: Three-party structure (coach, employee, employer), session reporting lines, sponsor feedback rights, invoice and PO terms, non-solicitation clause, employer liability limitation.

Real template preview

This is what you actually get

Not a mockup — excerpt from the live Coaching Agreement. Open the full sample, then autofill your details after you subscribe. Clients review via shared link and print to sign.

Coaching Client Agreement
Moss CoachingRachel MossUK · plain English

1. Parties

Between Rachel Moss trading as Moss Coaching and the Client.

2. Scope

Programme length, session format, and what coaching does / does not include.

3. Fees & cancellation

Fees, notice to cancel, and missed-session policy.

4. Boundaries

Ethics boundaries and confidentiality limits.

Your signature (print and sign)
Client signature (print and sign)
Sample preview · Autofill + PDF/Word unlock with Starter
Open full Coaching Agreement sample See pricing

Trusted by Coaches

What UK coaches say about CoachingAgreements

"Had a corporate client try to expand scope mid-engagement without additional budget. The coaching agreement was crystal clear on deliverables. They backed down immediately."

James, Executive Coach — London

"The cancellation policy template changed my business. I used to lose £300-400 a month from last-minute cancellations. Now clients respect my time because the terms are in writing upfront."

Rachel, Life Coach — Edinburgh

"The GDPR and confidentiality section is what sold me. My clients are senior executives who need discretion. Having a proper confidentiality clause in the agreement gives them confidence."

Tom, Career Coach — Manchester

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Professional Membership

Join the Association for Coaching or the ICF for accreditation, CPD, and access to the UK coaching community.

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Accounting for Coaches

Track coaching income, manage self-assessment tax returns, and keep HMRC-ready records with simple accounting software.

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Pricing

One year. All templates. No auto-renewal.

Starter
Essential agreements
£29
per year
  • Coaching Agreement
  • Cancellation and Refund Policy
  • GDPR and Confidentiality
  • Online Coaching Addendum
  • 12 months of updates
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Everything plus premium
£49
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  • All Starter templates
  • Group Coaching Agreement
  • Corporate Client Agreement
  • Intake Assessment Form
  • Coaching Log and Progress Tracker
  • Priority support
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